CONSIDERATIONS FOR OWNER-OCCUPIERS
global corporate services
Back to top
40 W 25th St, Floor 12,
Incorporate the new cleaning specifications and frequencies into the daily janitorial scope of work.
Provide the necessary labor to clean and disinfect high-touch areas throughout the workspace.
Consider consolidating waste receptacles to reduce areas of possible contamination
Click through for tips to ensure everyone's safety and personal protection when re-entering the workspace.
Protecting your people is the top priority.
Click through to learn more about how to properly prepare for returning back to work.
How will building access for employees, visitors and vendors change when we return to work?
Will we have to wear masks and protective gear when reporting to work?
How will shared spaces such as lobbies, elevators, conference rooms, restrooms and break areas be cleaned and maintained?
Are the cleaning staff properly trained on safety protocols and cleaning methods to help prevent the further spread of the virus?
As stay at home restrictions are lifted and physical distancing is brought into the workplace, employees will be far more aware of cleanliness, crowding and the interaction between themselves and others. They will be looking for change in the operation and care of the facilities they occupy from day one.
Employees need to be reassured their space has been properly prepared and that it is safe to return to work.
What will your firm do to prepare employees who return to work?
Office Population Decrease
COVID-19 may result in a reduced office population.
Prior to returning to work
Perform a thorough cleaning of the space and enhanced cleaning of all high-touch surfaces
Set up hand sanitizer stations throughout the facility including all interior work and conference areas
Coordinate with security on building access protocols for employees, visitors and vendors
Determine personal protective equipment requirements for accessing & working in the building
Modify furniture layouts to maintain physical distancing including conference and break areas
Establish safe distancing procedures for the lobby, elevators, corridors and restrooms
Provide signage and educational materials on hand sanitizing and safe distancing
Develop signage or placards to indicate work areas are clean and safe to use
Control access to break rooms and common service areas to limit occupant interaction
Maximize the building ventilation systems to increase air changes throughout the building
prior to returning
post returning to work
Continue to disinfect and clean work spaces including office equipment, restrooms & common areas
Maintain 6-foot distancing standards throughout the facility as work duties permit
Pre-screen and monitor employees, and require personal protective equipment as necessary
Below are a few tips:
Install hand sanitizer stations that contain 70% or more alcohol at all entries to your space from common areas
Make the space as ''touchless' as possible
Install signage to remind occupants of distancing best practices and individual expectations.
Click HERE for a list of best practices.
Assess employee symptoms before reporting to work, such as administering temperature checks when entering the facility. Have employees self-monitor during the course of the day.
01 pre-screen & MONITOR
Employees should wear a face mask at all times while in the workplace for 14 days after exposure. Standards should be set for the approved use of face masks and gloves.
02 personal protective equipment
Employees are to maintain 6-foot clearance and practice social distancing as work duties permit.
03 physical distancing
Plans should be developed for maintaining the proper separation in common facilities such as the lobby, elevators, hallways and restrooms as well as break areas, food and vending areas, and mail and copy rooms.
04 social interaction
Social distancing and maintaining the proper clearances will result in a significant reduction of useable workspaces. In addition, the use of collaborative areas such as huddle rooms and conference rooms will be sharply reduced and may be limited to single occupancy.
05 occupancy changes
Continuous cleaning and disinfecting of shared electronic equipment such as printers, copiers, keyboards, cell phones and telephone handsets will encourage the use of touchless devices to mitigate the contamination of office surfaces and community spread of the virus.
06 touchless devices
In addition to the frequent cleaning of high-touch surfaces, employees should also be encouraged to wipe-down and disinfect their individual workspace and personal electronic devices before and after each workday.
07 disinfect & clean
Reconfigure conference and meeting areas to meet new distancing requirements.
Remove all excess furniture and install hand sanitizer stations.
Allow 30 minutes between use to allow for cleaning and disinfecting the areas.
Reconfigure office spaces to meet new distancing standards and remove all excess chairs.
Update seating areas assigned to hoteling and benching to meet new distancing standards.
Update seating plans for Space Management and 360Facility as necessary.
Modify HVAC operation to increase ventilation and air exchanges.
Run air handlers after hours to purge building air.
Disable recirculation of interior building air to mitigate the community spread of COVID-19.
Plans should be developed to incorporate both physical and behavioral changes.
Social and physical distancing is likely to remain in effect for the foreseeable future. Change takes time, but innovation and rapid adaptation are the keys to creating a safe work environment and facilities management approach in a post- COVID-19 world.
Physical distancing will reduce seating availability in the workplace. Meeting and conferencing facilities will be shaply reduced or re-purposed for single occupancy. Changes in the use of break rooms or cafeterias will limit social interaction in the workplace.
Conference room configurations will be altered to accommodate physical distancing. Collaborative areas (i.e., Huddle or Focus Rooms) may be re-purposed for single occupancy use. Excess furniture will be removed from these areas to prevent over-crowding.
Employees should anticipate delays in arriving at the office due to physical distancing required in the main lobby and card access readers, and potential temperature monitoring upon entering the building.
Floor access may be delayed due to limited occupancy allowable in the passenger elevators. Passage through corridors and access to restrooms and other common areas may be constricted.
LOBBIES, ELEVATORS, COMMON AREAS
Seating in pantry areas and access to vending machines may be reduced due to physical distancing. Use of coffee machines and refrigerators in break areas may be discontinued.
Cafeterias and other food services may be closed due to contamination concerns.
PANTRIES & EATING AREAS
want to download thE
FM RE-OCCUPANCY CHECKLIST? NEED SOME PRACTICAL INPUT FROM AN EXPERT? let's talk.
CLICK THE BLUE DOTS TO LEARN MORE ABOUT PREPARING
EACH AREA OF YOUR FACILITY
All information contained in this publication is derived from sources that are deemed to be reliable. However, Newmark Knight Frank has not verified any such information, and the same constitutes the statements and representations only of the source thereof, and not of Newmark Knight Frank. Any recipient of this publication should independently verify such information and all other information that may be material to any decision that recipient may make in response to this publication, and should consult with professionals of the recipient's choice with regard to all aspects of that decision, including its legal, financial, and tax aspects and implications. Any recipient of this publication may not, without the prior written approval of Newmark Knight Frank, distribute, disseminate, publish, transmit, copy, broadcast, upload, download, or in any other way reproduce this publication or any of the information it contains. This document is intended for informational purposes only and none of the content is intended to advise or otherwise recommend a specific strategy. It is not to be relied upon in any way to predict market movement, investment in securities, transactions, investment strategies or any other matter.