PeopleSpace Return to Work Services

return to workspace

Our Customer Experience Centers (CEC) are working showrooms; therefore, we do have situations where individuals are close in proximity to their coworkers. The goal is to limit close contact between people while maintaining a functional and collaborative work environment. Floorplans have been updated to reflect new meeting/conference guidelines, as well as changes with path of travel. See what we have done in our workspace that you can adapt to yours.

To keep ourselves and our loved ones healthy, we provided a section outlining new hygiene protocols that were required within each of our facilities, including our service centers and warehouses. As these guidelines evolve, we continue to update this document with the latest requirements. We understand staying healthy is shared responsibility. We expect every person to adhere to these guidelines and practice new habits that will contribute to germ control. Additionally, we welcome any ideas that can contribute to our health in the working environment. If you have an idea or concern, please share it with the Return to Workspace Committee. The Return to Workspace Committee will be responsible for communicating and coordinating changes as we continue to learn in this new environment.

Staying Healthy

Rtw - Employee Protocol

Our furniture was moved or removed to keep the 6-foot clearance. The reception desk had a shield installed and signage posted for visitors. Packages and mail are limited to a specific area. Internal non-essential doors have been removed or held open during office hours, per building approved guidelines and security adherence.

LOBBIES & ENTRANCES

Path of travel and circulation signage has been placed to help mitigate several people in a specific hallway or stairwell at one time. We provided a floor plan diagram for clear direction. Main paths, such as stairs and corridors, were marked with signs and floor graphics to indicate the direction. We are conscious of stair traffic in particular, we wait our turns as to prevent close adjacency to other stair users. We have provided instructional signage at elevators to maintain safe distances within the cab, if applicable. Shared spaces, such as lobbies, break rooms, meeting rooms include graphics to indicate where to stand or sit to maintain the 6-foot clearance.

Path of Travel

All of our Meeting Rooms & Shared Spaces adhere to a 6-foot distance protocol limits capacity. We provided updated office seating plans and signs within the meeting spaces for these changes. Chairs have been removed or noted with a decal to limit capacity. We do not allow additional chairs into meeting rooms or rearrange chairs. Shared spaces such as the library, copy and plotter areas, and pantry areas contain signage and floor graphics to limit the capacity in these areas. We provide proper disinfectant and supplies in all rooms. We wipe down table surfaces, technology and hard surfaces upon exiting.

Meeting Rooms & Shared Spaces

Desk seating has been reviewed and some desk seating has changed. We provided an updated seating plan for more information to all employees. Some desk configurations required additional measures, such as vertical panels, to further mitigate germ transmission. Staggering staff has been a requirement for a period of time within certain locations. Our managers work with each location to determine days to come in to the office.

Individual WOrkspace

PeopleSpace services

Our need to collaborate is an important part of our team dynamics and how we support our customers. We created the following social distancing practices and plan to show you how collaboration can happen while maintaining social distancing.

INTERNAL Meetings

Desk Meetings

Group meetings

We encourage communication via a virtual meeting platform, if more detail is needed than can be shared via that meeting, consider the following two options: Move to a meeting area to maintain the proper distance. If the meeting is only verbal, consider a ‘walking meeting’. Step outside with the person and walk around maintaining the 6-foot distance.

The meeting planner, takes into consideration meeting in areas that can accommodate the people required while still maintaining a 6-foot distance. We designate a person to coordinate wipe-down after the meeting.

TEam Meetings

The team lead schedule rooms or areas appropriately sized for the team's meeting. If the team size is too large, then remote meetings are encouraged. If there is a lack of space to accommodate larger meetings, we utilize more robust virtual meeting platforms.

Our reception or designated personnel are trained to sanitize mail and deliveries. There is a specific area designated for items waiting to go through this process and items that have already gone through this process.

DELIVERIES

We provide disposable cups, plates and silverware in kitchens and in break areas. We only allow pre-wrapped food and packaged drinks at this time.

OFFICE FOOD & TREATS

hand washing

WORKSPACE CLEANING

We follow all CDC and OSHA guidelines for handwashing. These are their guidelines: Wash hands immediately upon entering the building. Before and after eating and meeting. At regular intervals throughout the day.

We implemented a clean-desk policy. Non-essential items are not stored on the desk, but rather enclosed in cabinets or drawers. Each employee is provided cleaning products to disinfect their work surfaces, keyboard, mouse, phone, and chair arms every night before they leave. Sanitization stations have been placed throughout the office; they consist of hand sanitizer and/or surface cleaners. Meeting rooms are required to be wiped down after every meeting. At the beginning of a meeting, we designate a person attending to wipe down the room after the meeting or coordinate the wipe down with the appropriate team member. It is the responsibility of the designated person to let reception know when the meeting has ended. If the meeting occurs before 8am or after 5pm, we designate a team member to wipe down the meeting room, as our reception team members are not present. Individuals shall bring their own pens in. Whiteboard markers are held at reception and wiped down after every use and we return board markers to reception after each use. We keep our cell phones on us when not at our desks. If we lay it on a surface, we should clean it prior to using it.

SANITIZATION & HYGIENE PROCEDURES

Disposable gloves will be available for employee use at their discretion. Gloves are mandatory when wiping down surfaces and cleaning disinfectants. Gloves are to be worn when handling packages or supplies until they have been sanitized. Proper removal and disposal of gloves is required. Wash hands after removal of gloves.

GLOVES

The use of masks is encouraged and is optional while in the office. All employees are to bring a mask to the office every day. Masks should be worn at jobsites and if social distancing is not provided at offsite meetings. Masks are recommended for meeting with three (3) or more people. All guests will be required to wear a mask during business hours.

MASKs

Every employee/guest is required to have their temperature taken daily by a designated individual in the office. This individual keeps a list of who has had their temperature taken each day.

Temperature Checks

Length of time Covid-19 lives on surfaces

Metal 5 Days

Wood 4 Days

Plastic 2-3 Days

Examples: doorknobs, jewelery

Examples: furniture, decking

Examples: packaging like milk containers and detergent bottles, subway and bus seats, backpacks, elevator buttons

Cardboard 24 hours

stainless steel 2-3 days

Copper 4 hours

Examples: shipping boxes

Examples: refrigerators, pots and pans, sinks, some water bottles

Examples: pennies, teakettles, cookware

Aluminum 2-8 hours

glass 5 days

ceramics 5 days

Examples: soda cans, tinfoil, water bottles

Examples: drinking glasses, measuring cups, mirrors, windows

Examples: dishes, pottery, mugs

paper up to 5 days

The length of time varies. Some strains of coronavirus live for only a few minutes on paper

hand washinG

before

after

OUR Working Floor Plan

We are happy to assist you in quickly getting your workspace and employees ready to return. Please reach out to us with any questions.

Helpful Handouts & Signage Examples

CDC CLEANING & DISINFECTING GUIDE (click to download)

CUSHMAN & WAKEFIELD HOW-TO REOPEN GUIDE (click to download)

HAWORTH PRODUCT CLEANING GUIDE (click to download)

Preparing your workspace.

Preparing your people.

Creating enhanced protocols for health and safety guidelines.

Planning for social distancing throughout your space.

Instituting regular cleaning and disinfection practices and publishing new clean desktop policies.

Listening and communicating changes. Reassure organizational commitment to workforce.

We’re in this together, and PeopleSpace is here to help you and your employees get back to work safely. Many ask what is the new norm? With social distancing, keeping ourselves healthy and transitioning back to workspace, what does that look like? Workspace is our perspective and process for understanding the work environment and how people use it. Leveraging our global knowledge, unique design point of view, and product and space expertise, we have developed best practices to help you balance the needs of your people and space as we navigate returning to the workplace. When you engage with PeopleSpace, we will help you through this transition. In this document we share with you how we can help you create your Return to Workspace policies and provide a Safe Environment for your Employees & Customers.

keeping your Employees & Customers safe

Our teams at PeopleSpace are ready to help you get back to the workspace. Before your employees come back to work, here are some things we can help with to keep them and your customers safe:

Moving and/or storage services

Deep cleaning of all furniture, panels and tack boards

Disinfection of furniture & space with our own Sanitization Service (electrostatic sani-fogger)

COnsider a Return to Workspace COmmittee

CONSIDER A Return to Workspace COmmittee MEMBERS INCLUDE at least three-five MEMBERs TO HELP ON THIS COMMITTEE.

Design of workspace with social distancing integration

Work from home buying and leasing programs

Safety Screens or Dividers Floor Plans Hand Outs, Signage & Way-Finding Examples

Return to Workspace planning

cleaning/disinfecting

Up to 99.99% Effective Disinfection and Sanitization Service to help get facilities COVID-free and ready for their workforces to come back to work. Our sani-fogger system is 360 degrees touchless, so virtually all items can remain as they are during application. Due to the demand and desired immediacy of service, we are scheduling assessments and initial service deployments right now.

• Shut-down time and expense is significantly reduced vs. traditional janitorial “spray & wipe” method • 100% safe and nontoxic • 300% more surface area disinfection coverage with a 10 min dry time vs. “spray & wipe” or more laborious and more costly janitorial “deep-cleaning” • Backside and underside coverage is achieved on equipment, furniture, etc. • No residue or odor after spraying • Capacity to treat hundreds of thousands of sq. feet either locally, multi-locations or national service deployments • Single-visit and recurring service available

Learn More about the cleaning product

Our services can be scheduled for any office, facility or base throughout the U.S.

State of the art SANI-FOGGER system disinfects up to 300% more surface area of your furniture, equipment, fixtures, and other surfaces than the deep clean “spray & wipe” method.

EPA registered Citra Cide is Earthsafe has a 1 minute KILL claim for COVID-19 and is safe for most non-porous surfaces with no rinsing. Also kills Noro, Staph, Salm, MRSA, HIV & Hep.

National Service

3X Better than Janitorial

Hospital-Grade Disinfectant

disinfecting Services

WORK FROM HOME SOLUTIONS

Many items in our warehouse ready to ship

chairs

tables/desks

monitor arms

screen protection SOLUTIONS

Many items in our warehouse ready to ship

Return to Workspace Protocol

Return to List

view

Ready workspace strategies

THE TOP SIX ITEMS WE ADDRESS

Entry Protocol Communications Plan Sanitization & Hygiene Meeting Protocol Cafe/Kitchen Protocol