Technology to Support a Mobile Workforce
Global Assignment Management Tool
Manage, organize and execute tax program deliverables for an organization’s global workforce and their assignments.
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Global Assignment Cost Projection Tool
Quickly and easily run a hypothetical cost estimate for international assignments based on a few basic inputs.
BDO QuickTrip
Assists HR and finance teams to manage the increasing number of tax and immigration challenges for business travelers.
BDO Global Equity Mobility Solution
Provides real-time calculations of equity tax withholdings for an organization’s mobile employees.
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Equity withholding backed by BDO tax knowledge
In an increasingly globalized world, executive compensation decisions must be made with the foresight of employee mobility. The taxation of incentive and equity-based compensation may vary greatly depending on the type of award, the structure of the organization, the tax attributes of the recipient, and their location.
Fully automated digital approach or a service-led approach using our equity specialists
BDO has formed a strategic relationship with Equus Software to provide and maintain global tax logic for the software leader’s EquityPro solution. EquityPro is a fully automated, cloud-based tool that helps companies calculate taxes and manage share plan withholdings for the international workforce.
Sourcing calculations based on real-time data and current tax rules
BDO’s Global Equity Mobility Solution (GEMS) is an automated tool that helps companies avoid risk and consider tax-saving opportunities when designing cross-border incentive compensation. By combining transaction data and travel information, GEMS provides real-time calculations of tax withholdings for an organization’s mobile employees. GEMS calculates payroll withholding using marginal, maximum rates, but can also calculate based on individual year-to-date earnings. Companies that fail to accurately withhold taxes on incentive compensation subject themselves to a time-consuming and expensive correction process. BDO’s end-to-end solution combines tax and employee data, streamlined technology, and award-winning service to help companies comply with onerous regulatory requirements.
Payroll withholding and Social Security calculations executed in real time
Funding directly from brokers to cover share sales and withholding
Key features:
Electronic links to brokers, payroll, and equity administration
Extensive global and state-to-state coverage
Frequent updates with changes to tax law and practice
BDO Global Equity Mobility Solution BDO Quick Trip Global Assignment Management Tool Global Assignment Cost Projection Tool CONTACT HOME
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Global Assignment Management Tool Global Assignment Cost Projection Tool BDO Quick Trip EquityPro CONTACT HOME
We also integrate with existing software platforms. BDO teamed up with Equus Software to provide and maintain global tax logic for the software leader’s EquityPro solution. Listen to this complimentary BDO and Equus Software webinar to learn more.
BDO QuickTrip is an online platform and app that has been developed to help HR and finance teams manage the increasing number of tax and immigration challenges for their organization and their growing business traveler communities.
The platform enables employers to track their business travelers’ cross-border movement through the use of GPS, assisting both the employer and employee to monitor working time spent in each location to ensure clarity on tax compliance. Business travelers can easily self-manage their travels automatically or take the option to disable GPS if preferred and input their travels manually. BDO QuickTrip allows you to keep track of your business travelers and produce reports to help you manage the compliance obligations that could arise both for the traveler and the employer. The tool includes a system of alerts that warn you when a tax event could be on the horizon so that tax-efficient planning can be undertaken to minimize any unintended tax leakage from the business. Designed to take the stress out of managing international tax affairs and reduce HR complexity, BDO QuickTrip puts employers in control. Combined with BDO’s advisory services, this provides planning for business travelers on a global and national basis.
Easy-to-use smartphone app for management of business travelers
Alerts warn the traveler to contact HR in case of unintended liabilities or compliance obligations arising from travel
Enables variety of management reports to be produced
Tracks both state-to-state and country-to-country business travel
Enables tracking of business traveler movement via manual entry of trips or GPS
Your dedicated HR portal enables you to:
ISSUE alerts to all business travelers
MANAGE notifications issued to your business travelers
TRACK visa and immigration activity
PRODUCE reports to enable tax reporting or project management reporting
BDO QuickTrip allows you to keep track of your business travelers and produce reports to help you manage the compliance obligations that could arise both for the traveler and the employer. The tool includes a system of alerts that warn you when a tax event could be on the horizon so that tax-efficient planning can be undertaken to minimize any unintended tax leakage from the business. Designed to take the stress out of managing international tax affairs and reduce HR complexity, BDO QuickTrip puts employers in control. Combined with BDO’s advisory services, this provides planning for business travelers on a global and national basis.
BDO QUICKTRIP
BDO Global equity mobility solution BDO Quick Trip Global Assignment Management Tool Global Assignment Cost Projection Tool CONTACT HOME
Save Time. Reduce Chaos.
Manage, organize and execute tax program deliverables for your global workforce and their assignments. Automation, collaboration and task tracking means you can take quicker actions and make smarter decisions. You can be confident your business is getting the maximum value and efficiency from all its resources, allowing you to focus on the qualitative aspects of assignments. This is provided at no additional cost.
Benefits of our assignment management software
Teamwork: Improve accountability, eliminate silos and get better visibility into progress
No reiteration: Automatically gathers relevant information and carries forward information year to year
KPI-based reporting: Bespoke reporting dashboards and tools provide snapshots across your entire company
Shortened process times: Optimizes the number one resource available – time – and gives you the momentum to move on to new projects consistently
Vendor management: Automatically triggers global workflows with BDO when you submit a new authorization for an assignee
Global compliance and real-time visibility: Automatically triggers global workflows with BDO when you submit a new authorization for an assignee
Role-based accessibility and responsibility
Transform how you manage and administer your mobile workforce with:
Mobile responsive platform
Organized documents in one place
Assignment cost projections
Real-time reporting and graphical representation: dashboards and tableau reporting
Custom email notifications and document templates
Single source for assignment-related information such as global tax return authorization lists
Bulk upload: assignees, assignments and documents.
Employee app that ensures your workforce never misses a deadline
On the go: accessible on tablet, computer or mobile app so users can complete tasks in the office, traveling, at home or trekking up a mountain
Pre-populates relevant information and carries forward information year to year
Tax calendar: check in and verify
Intelligent tax organizers
Mobile Employee Experience: assignee portal
Cost estimates to evaluate global assignments
At BDO, we use cost projections as a tool to understand your goals and provide the most value from an expatriate assignment. Cost projections can be useful at every stage of an assignment, including budgeting, accruals, and as a tool for policy review. Running cost scenarios for multiple candidates from different locations can be an expensive and time-consuming task. Equus’s What-If Cost Estimates for AssignmentPro allows HR managers and other stakeholders to quickly and easily run a hypothetical cost estimate based on a few basic inputs.
Assignment Planning
Provides data to help understand the financial costs associated with a proposed international assignment
Key benefits include:
Enables organizations to better evaluate global assignments and make informed decisions based on business needs
Through our use of cost projections, we are able to calculate assignment cost given a certain assignment package. From there, BDO is able to offer tax planning opportunities for your consideration and advise how changes to the assignment package will impact the cost of the assignment.
Equus’s What-If Cost Estimates for AssignmentPro allows BDO to provide global tax estimates in a very short timeframe. Quick access to this data can then be valuable for determining feasibility of an assignment or negotiating an assignment package.
Global Tax Projections
Run projections to calculate total tax costs for home and host locations, in conjunction with all other assignment benefits
Easy data entry with immediate results in as little as 3 minutes
For more information:
Donna Chamberlain Principal, Global Expatriate Services National Leader 704-887-4218 dchamberlain@bdo.com
Brad Veltkamp Global Expatriate Services Partner 704-887-4107 bveltkamp@bdo.com
Mesa Hodson Global Expatriate Services Principal 713-561-6508 mhodson@bdo.com
Joe Pancamo Global Expatriate Services Managing Director 312-233-1840 jpancamo@bdo.com
