Design
To define the requirement for the grant’s use.
Application
To identify the right recipients for the grant, and to reduce inefficiency and fraud.
Activation
To set up payment mechanisms / agreements and provide funds.
Analysis
To establish that value for money and delivery objectives have been achieved.
Market
engagement
To create an active pool of appropriate applicants for the grant.
Assessment
To give funds to applications that are successful.
Assurance
To monitor grant scheme performance.
Our solution aligns with the Government’s recommended process for grant management documented in its Functional Standard for General Grants.
Design
To define the requirement for the grant’s use.
Why is the scheme needed?
How should it be delivered?
How will it deliver value for money?
How will you identify and mitigate any risks, and prevent fraud?
How are you going to reach the target audience?
What is the target audience’s motivation for applying for the grant?
Ensure that a general grant is the right instrument for meeting policy objective, by analysing demand, opportunities, constraints and general risks, and agree the desired outcomes. The scheme needs to be robust and proportionate, deliver value for money and stimulate competition for reward.
This framework is supported by several processes and activities that ensure that funding is administered efficiently and effectively, maximising its impact and value for money.
An effective risk management strategy to identify and mitigate key risks to and of the scheme
Sophisticated fraud detection and prevention processes and tools to counter threats and opportunities for fraud or abuse
An operating model that ensures adequate capabilities and resources
Agreements between applicants and grant makers / administrators that capture awards granted
Performance monitoring of the scheme’s activities, risks, expenditure and other administration metrics
Market engagement
To create an active pool of appropriate applicants for the grant.
Is there a large enough pool of appropriate applicants?
How will the grant be publicised to intended recipients?
What is the grant’s probable format?
Is there a risk of breaching the rules on state aid?
Application
To identify the right recipients for the grant, and to reduce inefficiency and fraud.
Have you identified the appropriate recipients?
Do you offer pre-qualification eligibility checks to potential applicants?
Are you gathering applications from relevant parties?
Do you ensure a transparent and engaging process for applicants?
Do you give applicants information about their application’s status?
Do you assess applications fairly by seeking further information / evidence?
Ensure that a general grant is the right instrument for meeting policy objective, by analysing demand, opportunities, constraints and general risks, and agree the desired outcomes.
The scheme needs to be robust and proportionate, deliver value for money and stimulate competition for reward.
Assessment
To give funds to applications that are successful.
Are you reviewing applications?
Do you carry out due diligence checks?
Do you detect and prevent fraud?
Do you tell applicants whether they’ve been successful,
Finalise the grant agreement, including performance metrics and supporting documents such as a grant management plan and performance management record.
Activation
To set up payment mechanisms / agreements and provide funds.
How will you award funding to successful applicants?
Have you drawn up a confirmation / grant agreement?
Do you give applicants specific instructions about how payments will be made
Have you set up a payment mechanism?
Have you provided funds?
How do you inform unsuccessful applicants? Can you help them to be successful?
and the evidence they must provide, for impact reporting?
Assurance
To monitor grant scheme performance
How are funds performing?
Are targets being met?
Does the scheme need adjusting to meet its objectives?
Are there any concerns?
Regularly review activity, risk and expenditure, and take action to address any issues or concerns. Securely store data and documentation.
Analyse
To establish that value for money and delivery objectives have been achieved.
Have the policy objectives been met in the long term?
Has the funding been used for its intended purpose and managed appropriately?
•
An effective risk management strategy to identify and mitigate key risks to and of the scheme
•
Sophisticated fraud detection and prevention processes and tools to counter threats and opportunities for fraud or abuse
An operating model that ensures adequate capabilities and resources
•
•
Agreements between applicants and grant makers / administrators that capture awards granted
•
Performance monitoring of the scheme’s activities, risks, expenditure and other administration metrics
•
Document management
and record keeping
•
Appropriate training for anyone involved in the scheme’s design, marketing and administration
•
Tracking and reporting of status and outlook of disbursed funds
•
Continuous improvement.
and provide feedback on their applications?
Seven crucial steps for delivering successful grant management schemes
Key questions for self-assessment
Key questions for self-assessment
Key questions for self-assessment
Key questions for self-assessment
Key questions for self-assessment
Key questions for self-assessment
Key questions for self-assessment
Our guide details the actions you should be taking and the questions you should be asking yourself throughout the grant management process
Discover how we can support you to digitally transform your grant management processes
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