Every Minute Counts

Start Quiz

Scheduling a Meeting?

Start Quiz

Make sure every minute counts and find out which channels fit your communication needs the best.

I need outside input to make progress or to make a decision

Yes

Schedule a meeting but also consider making a phone call to stakeholders directly.

PRO TIP: Use the group call feature in Teams if you need to pull multiple people into a quick 15-minute conversation.

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PRO TIP: Leverage new features in Teams to make text conversations more meaningful and collaborative.

Make the decision or get input regarding available choices by email or Teams.

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I have clear objectives, an agenda and require collaboration.

Yes

CONTINUE TO NEXT QUESTION

PRO TIP: Run a more engaging meeting using productivity expert Dave Crenshaw's meeting framework.

Schedule your meeting.

CONTINUE TO NEXT QUESTION

Think through the goals and objectives for your meeting and prepare an agenda ahead of time to encourage thoughtful dialogue and drive a more engaging meeting.

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I am looking for a status update, feedback or approval

Yes

CONTINUE TO NEXT QUESTION

PRO TIP: Use email subject line categories to differentiate your message.

Take advantage of Single-Family tools, like Wrike, Teams or email to update details and dates and tag colleagues for input.

Take a deeper dive

CONTINUE TO NEXT QUESTION

When scheduling a meeting, establish and communicate clear goals and objectives.

• ACTION REQUIRED – Response, Signature, Decision, Approval, or Coordination • URGENT – Requires immediate attention and action • FOR REVIEW – Requires edits and feedback

PRO TIP: Attach an agenda, list of attendees and meeting purpose to your meeting invite to allow attendees to prepare ahead of the conversation.

Take a deeper dive

We have adequate time to achieve the desired outcome.

Yes

FINISH QUIZ

PRO TIP: Make sure next steps are clear and assign a designated attendee to take notes and send out action items immediately after the meeting.

Communicate the desired outcome in your meeting agenda and provide clear next steps immediately following the meeting when the conversation is fresh.

FINISH QUIZ

Alter your goals or reschedule your meeting so that meaningful goals can be achieved.

Get more information about best practices when scheduling meetings and sending emails to reduce the amount of time spent in meetings and positively impact time management.

Every Minute Counts!

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