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Reduce content
silos and
fragmentation with
Box Shuttle
Files
Images
Intellectual property
Recordings
File sharing
Directories
Messaging
Email
Copy
Export
Upload
Download
Content
Tools
Most organizations use disconnected content management tools
It’s time to put your content to work
How does the Content Cloud help?
Three reasons why content sprawl proves challenging
How can you migrate content to the cloud?
No more lift-and-shift
How can Box Shuttle help your organization?
Box Shuttle options for any migration need
There’s never been a better time to move to the Content Cloud
Often, files are stored in:
On- or off-site filing cabinets
Unsecured file shares
Outdated on-premises tools
This leads to confusing user experiences that cost your organization time and money.
It’s time to put yourcontent to work
How can you migratecontent to the cloud?
Box Shuttle options forany migration need
Industry challenges
Speeding up clinical collaboration
Improving quality management
Box + FDA
Simplify your promotions
Box + AstraZeneca
Do more with the Content Cloud
1
3
Outdated technology
Costly tools
Frustrated users find workarounds for legacy tools that prevent them from effectively doing their jobs
Result: Evading or ignoring protocols puts organizations at risk for security breaches
Sharing sensitive data over unsecured channels is
for C-suite executives.
one of the top three security concerns
Redundant technologies: Legacy infrastructure, single-use tools, and on-premises file shares
Result: Organizations waste budget on tools that are too expensive to maintain
A Forrester study found that organizations can
save more than $2M
2
Commissioned study conducted on behalf of Box by Forrester Consulting (June 2021); totals based on a composite organization of 5,000 employees
in IT hardware and resourcing costs by replacing their legacy technology.
Box, Collaboration in a work-from-anywhere world
Shadow IT
Complex infrastructure that may require VPN to access content
Result: Inefficient silos hinder content access, especially on mobile, disrupting both internal and external collaboration
IT leaders say content fragmentation is
their organization faces.
one of the most difficult challenges
You don’t need to create all new content to modernize your organization. Most of the content you need already exists. The challenge is getting it all connected.
Modern organizations don’t have silos for different types of content. Instead, they bring it all together on one secure content management platform. When you move your content away from outdated legacy technology — and into the cloud — you transform tedious processes into streamlined, secure ways of working.
With a modernized strategy, you’ll finally be able to easily answer these questions:
What content do we have?
What purpose does this content serve?
Is all our sensitive content secure?
Which of our processes require this content?
Which content must we retain for compliance?
You’ve migrated systems like email and ERP to the cloud because it offers big benefits.
Greater security
Easier collaboration
Simplified workflows
You deserve the same benefits from your content strategy.
The Content Cloud makes it easy for your teams to collaborate on content by:
Digitizing content
Centralizing content
• Upgrade your on-premises technology • Reduce maintenance costs • Let go of inefficient, inflexible processes
Modernizing content
• Move paper-based work to the cloud • Eliminate filing cabinets • Find content faster
• Reduce your content sprawl • Minimize risky shadow IT • Ditch bulky software
Execute your content migration by following these four easy steps:
Identify
Where is your content located?
What content is active, archival, or duplicative?
Redesign
Communicate
Migrate
4
How will your users access and use this content?
What do you want the folder structure to look like?
Get more control over your content with
— all included when you migrate to Box.
permissions, metadata, and version history
What behaviors will need to change?
What can the business expect after the migration?
Validate and perform any delta migrations
Move your content
Launch your new platform
A successful content strategy doesn’t come from moving things around and hoping for the best. Success comes from ensuring your cloud content management system suits your organizational needs and supports your overall business goals.
With Box Shuttle, your organization has the tools to easily move content to the cloud from anywhere and finally let go of expensive, ineffective legacy infrastructure.
Technology and technical expertise are just one part of what will make your migration effective. As you approach this project, consider other skillsets and techniques to drive success:
Don’t have these skills on your team?
Driving technology adoption in your organization
Executing change management throughout the migration
Identifying and preparing the solutions your organization needs
Integrating content into the tools your teams already use
No problem. As always, the Box team is here to help you execute this project effectively.
End-to-end migration
• Move content from more than 15 source systems
• Make modifications mid-migration
Speed
• Automatic network and API optimization
• Migrate hundreds of terabytes daily
Maintain surrounding data for business-critical context
• Permissions
• Metadata
• Version history
Better visibility into your content and migration
• Generate reports
• Visualize data
• Monitor events
Managed migration services
Hands-on execution services for any migration need
Whether you’re migrating a small amount of data from a single team or executing a complex transformation of your entire content strategy, Box Shuttle can help.
From any source tool your organization may have, including enterprise content management, line of business applications, and paper
Advanced migration tooling
Free, self-service tooling
• SharePoint on-premises • Egnyte • Amazon Web Services • Google Cloud Platform • Azure
For any migration need beyond 20TB
Additional source system support for:
Current source systems:
• Network file shares • OneDrive • Google Drive • Dropbox • SharePoint Online
For simple migrations of 20TB or less
Ideal for organizations that meet 3 conditions:
Permissions mapping requirements:
• Existing user-based permissions are sufficient
• Box Shuttle standard tooling identifies incompatibilities
• Will also provide predefined rules to modify in-flight
Metadata migration requirements:
• Content only contains simple metadata Examples:
• File and folder names
• Size
• Created and modified dates
Supports complex permission mapping restructuring
• Includes case-by-case mid-flight edit capabilities
Ensures access for any migration project, regardless of data size, source system or systems, or complexity of requirements
Box works with your internal resources, executes your content migration from start to finish
As the workplace changes, your content strategy must change too. The Content Cloud ensures your organization is on track for a successful digital transformation because:
With Box Shuttle, you’ll be there in no time.
Content is no longer left out of your business strategy
You can let go of costly, outdated legacy systems and tools
You can break down collaboration silos
Get started today
About Box
Box (NYSE:BOX) is the Content Cloud, a single platform that empowers organizations to manage the entire content lifecycle, work securely from anywhere, and integrate across best-of-breed apps. Founded in 2005, Box is trusted by 67% of the Fortune 500, including AstraZeneca, General Electric, JLL, and Nationwide. Box is headquartered in Redwood City, CA, with offices across the United States, Europe, and Asia. Visit box.com to learn more.
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