Use this interactive guide to learn about, prepare for and streamline the steps in your risk management cycle. Click/tap on any stage to get started!
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Foundation
Scoping
Stage 1
Stage 2
Stage 3
Stage 4
Termination
Overview
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Streamlining your Hudson Crop Insurance Cycle
Interactive Guide To
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Legal Statements
NON DISCRIMINATION STATEMENT: Hudson Insurance Company is an equal opportunity provider. In accordance with Federal law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating on the basis of race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). The information contained in this publication is provided for informational purposes only and is not provided as a substitute for advice from legal counsel regarding the content or interpretation of any law, regulation or rule. The information provided shall not revise, supplement or alter an insurance policy in any manner, nor is it intended as a substitute for advice from a risk management expert or legal counsel you may retain for your own purposes. All coverages underwritten by Hudson Insurance Company. ©2023 Hudson Insurance Group. Hudson Insurance Company is an equal opportunity employer.
NON DISCRIMINATION STATEMENT: Hudson Insurance Company is an equal opportunity provider. In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices and employees and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and compliant filing deadlines vary by program or incident. The information contained in this publication is provided for informational purposes only and is not provided as a substitute for advice from legal counsel regarding the content or interpretation of any law, regulation or rule. The information provided shall not revise, supplement or alter an insurance policy in any manner, nor is it intended as a substitute for advice from a risk management expert or legal counsel you may retain for your own purposes. DocuSign is a registered trademark of DocuSign, Inc. San Francisco, CA. All coverages underwritten by Hudson Insurance Company. ©2023 Hudson Insurance Group. Hudson Insurance Company is an equal opportunity employer.
Use this interactive guide to learn about, prepare for and streamline the steps in your risk management cycle. Click/tap on any stage (or Livestock) to get started!
NON DISCRIMINATION STATEMENT: Hudson Insurance Company is an equal opportunity provider. In accordance with Federal law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating on the basis of race, color, national origin, religion, sex, gender identity (including gender expression), sexual orientation, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). The information contained in this publication is provided for informational purposes only and is not provided as a substitute for advice from legal counsel regarding the content or interpretation of any law, regulation or rule. The information provided shall not revise, supplement or alter an insurance policy in any manner, nor is it intended as a substitute for advice from a risk management expert or legal counsel you may retain for your own purposes. DocuSign is a registered trademark of DocuSign, Inc. San Francisco, CA. All coverages underwritten by Hudson Insurance Company. ©2023 Hudson Insurance Group. Hudson Insurance Company is an equal opportunity employer.
Supporting Elements
FOUNDATION
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There are peripheral activities that help guide, manage and integrate the lifecycle.
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Oversight & Accountability
It’s important to create third-party risk management governance documents. A policy, program and procedures are common governance documents used to assist in communicating third-party risk management roles and responsibilities throughout an organization.
Documentation & Reporting
Next
Scope for what does and doesn’t need to go through this lifecycle process.
Scoping is defining what a vendor, service provider or third party is to your organization. Customers, clients and potentially certain partner types should generally be excluded from this process.
What is it?
A good best practice would be to establish a repeatable process to help verify all the appropriate relationships make it to the lifecycle by reporting the new relationship to the folks that manage it. This could be anything from sending an email to submitting a ticket to let risk managers know there is a potential new vendor being considered. Ideally, this would be the time when third-party risk professionals make a determination on whether the engagement falls in scope for further vetting.
What you'll learn
What each stage is What to know for each stage Behind the scenes tasks you need to complete throughout the lifecycle
STAGE 1
Transferring business doesn’t have to be stressful. Our processing experts make it simple with pre-printed applications, policy/database setup, mapping assistance and more! Check out our tools that make it even easier for you.
For example, our APH Analysis generates a report specific to the customer or prospect, showing the value that different APH- enhancing endorsements could provide their operation. Agents can also create to-the-penny quotes specific to the customer or prospect, comparing side-by-side coverages, endorsements and more.
Quoting
eSignature
Fast Edit Coverage
myHudson
Signing a Hudson form or document on a tablet, iPad or other mobile device using a stylus or finger is an acceptable signature method - like putting ink to paper! Applications, Acreage/Production Reports, claims documents – eSignature makes doing business in the field easy.
A quick and easy way to add multiple new coverages that have the same state, but different county, crop, plan, type or practice, coverage levels, options or price elections.
• Dashboard: At-a-glance agency and agent reports including claims, processing, commissions, loss ratio and more. • Calendar: Planting, sales closing, reporting and other RMA deadlines. • News: From archived editions of Crop Sense magazine to important agent memos and NCIS resources, the News tab keeps you informed. • Training: Register for trainings, check out tutorial videos, webinar recordings for on-the-go learning and review training requirements. • Company Directory: Put a face with the name by searching our company directory. You can even filter by name or department! • Price Discovery: Find your price with the use of simple drop-down menus. • Agent Bill Pay: Initiate an online premium payment on behalf of your insured.
Learn about the next stage:
Reporting Acres
Notifications
You can even set up “Key Accounts” for real-time notifications regarding those specific policies.
How-To
AGENT
GROWER
The myHudson Grower portal (through an invitation sent by the agent to the grower) provides insureds online access to their policy information such as coverage and balance details. This includes the ability to: • Print a duplicate Schedule of Insurance • Access their agent’s contact information • Pay their premium via Online Bill Pay
eSignature Fact Sheet
Click/Tap for a quick how-to!
Click/tap to learn how to sign up and properly utilize this tool!
Click/tap to learn how to set your notification preferences!
Setting Up Notifications
Click/tap for a quick How-To!
Staying current with your customers’ policies is easier than you think. With our proactive system, gone are the days of cross-referencing reports to determine progress. A quick setup lets you customize which notifications we send you/your growers.
Having an idea of premium cost is good, but showing the benefits and exact cost is better. Our decision tools enable agents to run product and premium scenarios that simply illustrate the benefits to the grower.
Click/tap for Estimator Quick Quote How-To!
Click/tap to learn how to set up mobile text notification preferences!
Setting Up Text Notifications Preferences
eHarvest users are able to import precision planting monitor records into our mapping system, making reporting and processing acres fast and easy. Simply import the planting data, generate your acreage report, sign electronically and you’re done! Follow these easy Instructions!
Importing Precision Planting Records with Eharvest
STAGE 2
Timely and accurately meet reporting requirements with our available Acreage Reporting methods. Salvage valuable processing time for agencies with less keystrokes, less screen refreshes and immediate land and mapping validation! Unsure which is best for you? Click/tap for quick guide!
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Reporting Production
®
Fast Edit AR
Batch Attaching
Mapping
FSA Acreage Reports are available in Mapping’s print screen, allowing a printout that can be taken to your local FSA office.
Work smarter, not harder by batch scanning and attaching all policy numbers for the same Grower ID Number (TIN and TIN Type must match). For MPCI policies, once a user has selected the attachment(s) they wish to include, they are able to select other related policies for that grower, adding attachment(s) in one “Save.” This system functionality is applicable for all attachment types; however, it is reinsurance year specific.
Import CIMS data as a simple and quick starting point to your AR process.
The Fast Edit AR screen in eHarvest is an efficient and more traditional Acreage Reporting method. Key and validate acres in the Fast Edit AR using AR verification, then generate an AR, CLU-based AR or MBAR (If the policy has been mapped in the Mapping System). Not only can you key acres, but also: • Split land for late planting, • Elect High Risk, • Add a new unit, and • Add the signature date
Precision Farming
• Provides a more accurate record of your actual planted and harvested acres. • Allows for secure, electronic submission of data to your Hudson Crop agent from the convenience of your home office.
Click/tap to learn more about Precision Farming.
Are You Precision Ready?
NEW! Embedded Validation tool makes it easy to validate any AR in real time!
Imagine a digital footprint that records every data element in agriculture, increasing the predictability of agriculture for producers and insurance providers. It exists and it is Precision Farming! • Utilizes the data you already captured with your on-field equipment. • Simplifies crop insurance recordkeeping with fewer documents and paper records.
Create a pre-filled Map-Based Acreage Report (MBAR) or map book using last year’s CIMS CLU shapes and provide to your insured(s) for easy FSA reporting. This method expedites policy processing as well as potential claims and compliance functions, such as determination of acres and inspections.
STAGE 3
Timely and accurately meet reporting requirements with use of our various production reporting efficiencies.
Fast Edit PR
Similar to Fast Edit AR, this is a quick and easy way to add production to a policy. Fewer keystrokes, fewer screen refreshes and all-encompassing saving features, salvaging valuable processing time back to your workday!
How-to
Claims are often associated with frustration, but not at Hudson. Adopt the technologies in place to streamline your claims process!
Click/tap for a quick How-to!
Filing A Claim
STAGE 4
The fastest way for an insured to receive their indemnity is through the direct deposit of their payment, essentially eliminating any chance of a delay.
Signing a form or document on a tablet, iPad or other mobile device using a stylus or finger is an acceptable signature method - like putting ink to paper! eSignature makes doing business in the field easy.
Paying the Bill
ACH Claim Payment
Agents, click here to learn how to set your grower(s) up with ACH Claim Payments today!
ACH Claim Payment Setup
Livestock may be newer to crop insurance, but we’re not new to Livestock. Along with our dedicated team of Livestock experts, we offer the tools necessary to service your farmers and ranchers in those critical, fast-paced and short-lived sales periods.
Staying current with your customers’ policies is easier than you think. With our proactive system, gone are the days of cross-referencing reports to determine progress. A quick setup lets you customize which notifications we send you/your growers. You can even set up “Key Accounts” for real-time notifications regarding those specific policies.
eHarvest
• File a Notice of Loss with ease in the eHarvest Claims tab. • View important Claims notes and statuses.
Not only does Online Bill Pay save growers time, energy and postage, it eliminates the risk of missing a premium payment and the byproduct of coverage ineligibility. It’s a game changing solution for paying premium timely and avoiding several common payment delays or issues, such as ITS placement. • Electronically pay premium balance on all lines of crop insurance! • Same day bank account verification process allows for same day/term date payments. • One-time payment option. • Save multiple bank accounts on myHudson Grower account. • Agent Bill Pay - The agent may pay a bill on the grower's behalf using the grower’s payment information only.
Online Bill Pay
The
Don’t cringe when you hear “billing” or “premium” – we’ve made it easy for both agents and growers!
Allows a non-eHarvest system user, such as a farm manager or accountant, to make a one-time online premium payment for a grower. To make the payment on behalf of the grower, the person simply needs the grower’s bill in hand, the grower’s banking information and to enter verification data from the bill. It’s that simple!
Pay As Guest
At-a-glance agency and agent reports including claims, processing, commissions, loss ratio and more.
Pay your premium bill online, including the new Pay as Guest functionality!
Click/tap to learn more!
Pay As Guest Fact Sheet
Binding Coverage
Agent Dashboard: At-a-glance agency and agent reports including claims, processing, commissions, loss ratio and more. Grower: Pay your premium bill online, including the new Pay as Guest functionality!
Navigate your book of business with less key strokes to process endorsements more efficiently during those critical, daily sales periods. The policy management dashboard allows an agent to manage their entire book of business. For example, the ability to add an endorsement directly from the dashboard using the quick links column, saves valuable processing time.
Dashboard
Daily Notifications
DocuSign®
Automated, customized, daily market notifications according to your customer’s coverage needs so you’re always informed and prepared for those fast-paced sales windows.
DRP: Quote DRP coverage in the eHarvest® Processing System without having to setup a policy first! Quote DRP now > LGM: Choose the best margin coverage for your Dairy, Cattle or Swine operation by analyzing commodity prices and flexible deductibles. Take a look at LGM weekly margins and rates without having to have a policy set up first! Quote LGM now > LRP: 24-hour access and up-to-the minute quotes for Fed Cattle, Feeder Cattle and Swine, providing agents and farmers an easy way to ch oose the best coverage that protects their investment, should the national price drop before the animal goes to market. LRP quoting also provides an overview of the upside potential in the marketplace. Quote LRP now >
Livestock Dashboard
Save time and streamline your livestock workflow with a paperless sales process. Agents can electronically process an application and/or endorsement, quickly sign, date and time. Then, automatically attach to Hudson, all while meeting rapid sales deadlines and RMA guidelines. Reach out to our expert Livestock Team with any questions or to request a demo! livestock@hudsoninsgroup.com
Click/tap to learn more about the Livestock Dashboard.
Click/tap to learn how to set up auto notifications for LRP!
Setting Up DRP Notifications
Setting Up LRP Notifications
Click/tap to learn how to set up auto notifications for DRP!
