TOO MUCH PAPER
Different document versions
Better data security
Better Customer Experience
Reducing Paper Overload
Is your business overwhelmed with paper? Printed documents, invoices, receipts, credit card statements, contracts and expense forms lead to paper overload. And holding on to years’ worth of archives leads to an expensive, inefficient and insecure storage problem. Discover Intelligent Information Management with Konica Minolta. We’ll steer you to the right solution to help you manage your paper trail. It's tailored for your departments, comprehensive for enterprise and can help you manage your paper trail.
"They have eliminated 90 percent of paper documents with the help of Konica Minolta and OnBase. The remaining 10 percent of documents contain original pen-and-inksignatures that must be kept on file."
Norman & Company, INC.
Documents are easily misfiled, misplaced, or worse, picked up by the wrong person. You might try to hunt down, search for or recreate them, but on a larger scale this represents a matter of misdirected time, money, energy along with the risk of security breaches, expensive audits and lawsuits. With Enterprise Content Management, digitally and centrally stored documents offer just the solution you need for time wasted on lost documents.
Gallatin Steel Company
“We implemented the ECM solution in claims processing so employees could be efficient instead of spending too much time tracking down files that were missing.”
Going green, especially on the enterprise level, is a complex undertaking, and a crucial part of any environmental agenda. It can be a gradual process, but often begins with reducing resource usage, implementing recycling policies and encouraging people to print less and digitally store more. Intelligent Information Management and Document Capture can help your departments go paperless and spare the environment. A win-win situation both.
Frontier Supply Inc.
"Before we began working with Konica Minolta, we were all paper. Thank goodness we also own commercial real estate, because we print an estimated 200,000 pages a year across all services and keep eight to 10 years-worth of invoicing archives, so storage was critical for us."
Better Data Security
The security of your data is of paramount concern, leaving no room for unsecure, vulnerable paper-based processes that could lead to negative and expensive consequences. With an increasing number of compliance regulations and audits, keeping track of your documents is more important than ever. Implementing a best-in-class ECM solution offers peace of mind with secure digital document capture, confidentiality rules and retention planning.
"Its human resources department has found GlobalSearch’s multiple security levels to be very effective."
A low-value task is anything that draws your time away from performing and growing your business to its full potential. Increasing productivity is possible with an Intelligent Information Management solution. Every process that you can automate will ultimately lower costs and improve your workflows, empowering your employees to “work smarter, not harder." Let us help you minimize low-value tasks, streamline work and build your success.
Peterbilt Truck Parts & Equipment and Silver State International
"Imagine being one of two employees tasked with scanning approximately 2,000 documents per day using just two scanners. That was exactly the scenario at the co-owned Peterbilt Truck Parts & Equipment and Silver State International dealerships in Sparks, NV."
Different Document Versions
When you need synchronized operations across your team, it is mission critical that all have access to the most current business documents like pricing lists, contracts and order forms. With an intelligent information management solution that allows for document management and version/revision control, you can safely create, revise and distribute critical business documents, and ensure all team members have secure, centralized access.
"Regardless of location or system, our users have a single point of entry for their corporate resources– information is accessible via the web to support our remote locations and traveling workforce"
The efficiency of your organization’s business processes and management of compliance and regulatory risks can make or break your bottom line. Get ahead by seamlessly integrating an ECM solution within your existing core work applications. Improve how you manage documents, manage risk and collaborate internally. Allow our ECM solution to empower your users to be more efficient and effective, netting you reduced costs and improved overall ROI.
Clay Lacy Aviation
"Vendors are getting paid correctly and on time, which has improved supplier relationships."
If your legacy ECM solution continues to add costs without continuing to add value, it may be time to discuss conversion. Perhaps you want to reduce costs, align with IT investments, gain new efficiencies or mitigate your business and technical risks from an outdated and under-performing system. Let Konica Minolta help you customize the perfect solution to fulfill your needs, while giving you the flexibility to expand as your business grows.
Rhode Island Quality Institute
"RIQI faced a number of issues with its previous document management solution. The system was not user-friendly, offered poor integration with line-of-business solutions, and delivered poor scanned image quality. It was also not easy for new users to operate and provided unreliable performance."
Better Customer Experience
In a world where non-stop, instant gratitude is available through smartphones and WIFI, your customers come with very high expectations, and your systems need to keep up. With Intelligent Information Management, when you improve the enterprise, you improve the customer experience. IIM provides easily accessed real-time information, visibility into the status of online transactions and requests, and access from any personal device. Now that’s a better customer experience.
A LEADING TITLE COMPANY
"Not only is this convenient for customers, it is a competitive advantage for the company. It reduces calls and e-mails from customers looking for documents."
As much as 78 percent of Fortune 500 companies are Microsoft SharePoint users, but many don’t realize they can maximize the system to its fullest potential when combined with our associated Intelligent Information Management solutions. With our improvements in storing, organizing and locating documents, ensuring consistency, managing metadata, increasing security and improving workflows, you will see better results in terms of reduced costs, optimized business processes and better adherence to industry compliance.
Where are you on the SharePoint Spectrum?
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