The New Office:
Return to the Workplace
with Confidence
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Physical Distancing
The six-foot physical distancing rule should apply throughout the physical workspace.
Good
Hygiene
Employers should reinforce good hygiene at every available location.
Workstation Density
Create a buffer between each indivudual at the workstation.
Cleaning Protocols
Ensure all areas of the office are being cleaned at regular intervals.
Increased Communiction
Keep employees up-to-date with protocols to create a sense of safety.
Recommendations
Keeping employees safe, secure and effective in this new normal
HAWORTH
3FORM
AIS
LOFTWALL
CLARUS
BLUESCAPE
Removed tool rail and supply holders to keep station free of clutter and easy to clean
Changed workstation orientation away from the panel spine to back-to-back to increase seperation
Added a hard surface barrier to increase sense of security
Center screen height increased for additional seperation and changed from fabric to glass for cleanability.
Changed workstation orientation away from the panel spine to back-to-back to increase seperation
Added additional hard surface screen for increased seperation
Added additional panel and hard surface screen for increased seperation
Before
BENCHING
panel based
height adjustable
Removed tool rail and supply holders to keep station free of clutter and easy to clean
Removed fabric cushion from storage for increased cleanability
Changed workstation orientation back-to-back to increase seperation
Added panels for increased seperation and changed fabric tiles to hard surface for increased cleanability
Changed workstation orientation back-to-back to increase seperation
Added a glass stacker to increase panel height and separation
Added a hard surface gallery panel for increased division and cleanability
Added additional hard surface screen for increased separation
Benching
Before and after scenarios featuring short term considerations that can be made quickly at low cost as well as future state specifications for optimal long term performance in the new workplace.
Removed tool rail and supply holders to keep station free of clutter and easy to clean
Reduced workstation count from 6 to 4 for increased separation
Removed fabric cushion from storage for increased cleanability
•Until coronavirus is no longer a threat, the six-foot distancing rule should be followed.
•Consider placing visual reminders to maintain physical distance.
•Continue to use video conferencing to reduce the need for in-person meetings.
•Spread out collaboration seating and remove excess seating from conference and break rooms.
PHYSICAL DISTANCING
Products
Office solutions that will balance the needs of your employees and space as you prepare for a return to the workplace
•TherMobile
TherMobile, a non-porous mobile board that serves as a protective shield during the health screening process, is a first line of defense against COVID-19 at the office. TherMobile's small cut-out window allows you to take the temperature of your employees from a safe distance. It is an easily cleanable safety shield.
Solutions
Addressing facility requirements, density and exposure while mitigating risk
Before
After
Explore below to see specific solutions
Office Images Inc.
www.officeimagesinc.com
LET US HELP YOU RETURN TO THE WORKPLACE SAFELY
SOLUTIONS
PRODUCTS
RECOMMENDATIONS
PLANNING
VERTICAL SPACE
DIVISION
USER
ORIENTATION
HORIZONTAL
SEPARATION
Goal: Create physical separation -
6 feet between individuals
Planning Principals
•Increase distance away from occupants (e.g. Depth)
•Increase distance between occupants (e.g. Length)
•Increase circulation space (i.e., between clusters)
Product Application Considerations
•Increase enclosures i.e., wall product to reduce overall exposure
•Increase use of screens, small scale partitions and panels
•Increase use of larger scaled storage elements
HORIZONTAL SEPARATION
Design Considerations
Recommendations for the future of design and space planning
Goal: Provide physical screening between individuals
Planning Principals
•Increase elevation between individuals in workstations
•Increase enclosure around individual workspace
Product Application Considerations
•Increase use of screens, toppers and stack kits
•Increase use of larger scale partitions, panels & other elements
•Consider utilizing temporary, freestanding desk screens
vertical space
division
Goal: Reduce impact of coughing, sneezing and speaking
Planning Principals
•Position individuals facing away from one another
•Eliminate collaborative touchpoints/configurations
Product Application Considerations
•Consider horizontal implications (e.g. Worksurface geometry)
•Consider vertical orientation implications (e.g. sit to stand)
•Consider openness to aisleways
USER ORIENTATION
Space Planning
•Evaluate floorplans for social distancing overlap
Facility Considerations for Density
•Consider furniture and floor markings
•Manage density through alternate shifts/workdays
•Stagger desking to maximize distance between users
Cleanliness Considerations for Furniture
•Impact of facility cleaning protocols on storing desktop items
•Cleaning caddies for hand sanitizer and surface wipes
PLANNING
DESIGN CONSIDERATIONS
Rearrange larger meeting/training spaces to accomodate individual work or small group meetings
Convert unassigned to assigned spaces to address density challenges
Remove chairs throughout the floorplate to reinforce physical distance guidelines
Manage density through alternate shifts/workdays
Before
Before
•Ensure restrooms are well-stocked with touchless soap dispensers and anti-viral cleaning supplies.
•Employers should place hand sanitizer in lobbies, conference rooms, collaborative areas, and throughout workstations.
•Install touch-free technology to doors, trash cans and recycling receptacles.
good hygeine
•Reconsider density of benching to 50% and/or add screens.
•Where existing desk spacing is less than 6 feet apart, consider using every other desk to create a buffer.
•Add to unassigned seating to let employees establish boundaires and pick a seat that actively gives them control of safe distancing.
• Consider going to a four-day work week and staggering teams across five days to reduce density by up to 20% on any given day.
•Add partitions for sit/stand desks that are attached to the desktop and move up and down with the desk.
WORKSTATION DENSITY
•Create budget for cleaning services required to handle higher level of disinfection.
•Implement a system such as signange to indicate when a surface is clean.
•Require workers to maintain a clean and uncluttered desk to ensure cleaning is more effective.
•Invest in air-cleaning systems to protect collaborative environments.
•Introduce plants for an inexpensive way to clean the air.
CLEANING PROTOCOLS
•Consider signage to reinforce healthy habits like handwashing and access to hand sanitizer.
•Signange can also be used to inform how spaces within the facility should be used, especially if they have been re-purposed for lower density.
•Implement internal communication programs on cleaning protocols and changes to workplace policy.
•Support employee mobility and choice of individual work points and interaction spaces to increase sense of control.
INCREASED COMMUNICATION
•Bluescape Software
Bluescape is an infinite, collaborative workspace designed to accelerate decision-making by enabling anyone to create, communicate, visualize, organize, and strategize virtually anything, anywhere, anytime. Through this new technology platform, decision- makers and product development teams are able to improve global communication and problem-solving with teams and executives around the world.
BLUESCAPE
•TherMobile
TherMobile, a non-porous mobile board that serves as a protective shield during the health screening process, is a first line of defense against COVID-19 at the office. TherMobile's small cut-out window allows you to take the temperature of your employees from a safe distance. It is an easily cleanable safety shield.
clarus
•Health Shield
Clarus' Health Shields act as a non-porous cough/sneeze barrier between receptionists and visitors that can be easily cleaned and disinfected.
clarus
•Divide
Divide acts as a cough/sneeze barrier between workspaces and can be customized to reach various heights. The glass can be custom matched to coordinate with existing furniture.
clarus
•Go! Mobile
Go! Mobiles can be used independently, or ganged and nested together, making them the perfect solution for easily dividing any open work environment. Simply roll your go! Mobiles into place, and get to work at a safe distance.
clarus
•Flex
Flex Wall is a free-standing glassboard wall system with a fully integrated, omnidirectional wheel system built into the base. The built-in wheel system allows Flex to roll easily from room to room and then transforms into a fixed, free-standing ADA compliant wall partition. Use Flex Wall to create temporary break-out rooms or office spaces without having to reroute electrical or HVAC systems.
clarus
•Counter Shield
Quickly and securely separate space in any environment with Counter Shield. Completely recycle-able, Counter Shield can stand up to harsh cleaners to ensure a sanitary environment for all customers and healthcare professionals. Available in four different models, from frameless to fully wrapped. All standard Counter Shields ship in 48 hours.
LOFTWALL
•Dividing Screens
Durable, cleanable, mobile, these lightweight, powder-coated aluminum framed partitions with translucent, fluted Lexan Thermoclear can be specified with steel support feet for freestanding, fixed applications or on feet with casters for easy mobility.
AIS
•Surface Top Transaction Screens
Protective shield/sneeze guard for transaction/reception. Mount flush to surface or 2" above surface to support transactions. Made with Lexan material and powder-coated stanchions. Multiple widths and heights available.
AIS
•Freestanding Transaction Screens
Simple protective shields for intake areas and transaction/reception. Freestanding Lexan screens are easily moved, sturdy, and protective.
AIS
HAWORTH
Design for Cleanability
Choosing surfaces suited for future maintenance
CLEANABILITY
DISINFECTION
Goal: Surfaces that are easy to clean for general hygiene
Goal: Surfaces for disinfection (bacteria, fungi, and certain viruses)
Planning Principals:
• Select hard surfaces over porous
• Select seamless surfaces over seams
• Select coated fabrics over woven textiles
• Add Alta stain repellent to enhance cleanability
Planning Principals:
• Select bleach cleanable surfaces
• Use high performance coated fabrics such as Silicones, PC or PC Urethane blends
Specification and Cleaning Guidance:
• Hard: Glass, Metals, Plastics, Painted Surfaces & Hardware
• Seamless: Glass, Acrylic, Painted Metal, Painted wood
• Coated Textiles: Faux Leather, Plains Leather, PVC wallcovering
Specification and Disinfecting Guidance:
• Select Bleach Cleanable Textiles
• Clean surfaces prior to disinfecting
• Choose EPA-N listed disinfectants
FOLLOW CDC
CLEANING GUIDELINES
DESIGN FOR CLEANABILITY
conference
room
cafÉ
private
office
Before
Maintain physical seperation
Change fabric to vinyl for cleanability
Aiternate user orientation
*Consider floor markings to indicate seat placement to maintain proper distances
Omit group settings
Move tables to maintain physical distance
Reduce seat count per table to maintain physical distance
Storage moved to divide space
Center screen height increased for additional separation and changed from fabric to glass for cleanability
Added gallery panels for increased separation while maintaining headcount
Removed fabric cushion from storage for increased cleanability
Short Term
Long Term
Long Term
Long Term
Long Term
HAWORTH
HAWORTH
HAWORTH
HAWORTH
•Maari
Maari lets you furnish many spaces with a family of seating, available in a poly shell for cleanability. Seamless shell is ideal for cleaning.
•Task Chair Modifications
Upgrade your current mesh task chairs with cleanable vinyl back jackets. Retrofit existing chair seats with a new vinyl seat pan that can be easily swapped out in the field.
•Frameless Glass or Glass Stackers
Upgrade your current system with glass for increased cleanability. Available for all Haworth systems
•Belong Screens
Belong screens are available in a variety of heights, widths and materials- fabric, glass, laminate, markerboard. The screens are easy to retrofit to existing systems, surfaces, or tables. Heights and widths can be customized to fit your needs.
•Belong Gallery Panels
These panels can be retrofitted to all Haworth systems for increased division. Hard surface for ease of cleanability. Available in both straight and L-shaped configurations and customizable to your preferred solution.
Panel Based
Before and after scenarios featuring short term considerations that can be made quickly at low cost as well as future state specifications for optimal long term performance in the new workplace.
Café
Before and after scenarios featuring short term considerations that can be made quickly at low cost as well as future state specifications for optimal long term performance in the new workplace.
Height Adjustable
Table
Before and after scenarios featuring short term considerations that can be made quickly at low cost as well as future state specifications for optimal long term performance in the new workplace.
Short Term
Short Term
Short Term
Before
Changed guest chair to a seamless poly shell for cleanability. Provided a table to create a separate workspace and proper distance while collaborating.
Changed fabric tackboard to markerboard for increased cleanability
Added vinyl back jacket and swapped seat out for a vinyl seat for increased cleanability
Long Term
Removed fabric cushion
for cleanability
Reduced lounge area to one chair with table, for a guest seating area that is a proper distance from the main desk
Removed guest chair at desk to minimize close contact
Short Term
Private Office
Before and after scenarios featuring short term considerations that can be made quickly at low cost as well as future state specifications for optimal long term performance in the new workplace.
•Shelter
A safe place to touchdown and work. Shelter features aluminum hardware clamps to attach to worksurfaces. Available in acrylic or PET finishes, it is cleanable with healthcare-grade cleaners. Shelter can be assembled in less than 5 minutes.
LOFTWALL
•Desk Shield
A transparent refuge from distractions and germs. Desk shield can be added to any workstation with the added ability of multiple units to be linked together. The acrylic finish can be cleaned with healthcare-grade cleaners. Desk Shield can be assembled in less than 5 minutes.
LOFTWALL
•Split
Divide without sacrificing natural lighting. Split features an aluminum interlocking frame with casters and base plates available. The panel is cleanable with healthcare-grade cleaners. Split can be assembled in less than 10 minutes.
LOFTWALL
•Hitch
Tie privacy into any workstation. Hitch is designed for a 29” tall worksurface to create separation from neighboring workstations. The aluminum interlocking modular frame contains two panels, with options for acrylic, dry erase, laminate, or PET finishes.
LOFTWALL
Before
Seamless poly seating and laminate table tops allow for easy cleaning
Increased horizontal separation between users with a wider table configuration
Provided tables that are modular and easy to move
Long Term
Add a quick ship sneeze guard to increase separation
Consider floor markings to indicate proper chair placement for maintaining appropriate physical distance
Decrease density from 8 to 4 users to increase physical distance between users
Short Term
Conference Room
Before and after scenarios featuring short term considerations that can be made quickly at low cost as well as future state specifications for optimal long term performance in the new workplace.
Removed doors to increase air circulation
HAWORTH PRODUCT
CLEANING GUIDELINES
CONTACT YOUR OI REPRESENTATIVE FOR MORE INFORMATION
•Desk Wrap Partition
The easy to clean partitions integrate seamlessly into existing office layouts to divide personal workspaces. Enhance safety without compromising design. The unique desk wrap utilizes Varia, a durable, architectural-grade resin. Varia is easily disinfected and is made to withstand the demands of everyday use and rigorous cleaning. Varia has a multitude of pattern options including biophilic interlayers, modern textiles, digital imagery, and 250 colors.
3form
•Additional Partitions
3form offers an abundance of customizable products that let you cut inspiring paths through space. Including many partitions that create space, privacy, and areas of focus with endless design options. A few of these options include the Chroma Fin, Frameless Suspended, Iltuo and many more. All of 3form's partitions can be easily customized to meet the design and technical demands of your project.
3form
SLYDE
VECOS
•Locker System
The Vecos locker system is smart, self- managing and facilitates the implementation of flexible working environments. It is easy, safe and hassle- free. The Vecos smart locks can easily be integrated in any type of push-to-open cabinet lockers, which therefore have no handles. Combined with smooth surfaces, the lockers are easy to clean. Users can operate the Vecos lockers with smartphones, PIN codes, access cards or the locker can be released remotely by the facility manager.
VECOS
•Tot'EM
A lightweight, easy-to-carry tote that’s pretty cool looking to boot. A clever solution for employees to transport their work necessities from their day-use lockers to their desks. Tot’EM comes in two different sizes, with easily configurable compartments for individual preferences around organization and accessorizing. Keeps workspaces clutter free and makes it easier for your employees to pack their belongings away at the end of the day.
sLYDE
•Glass and Acrylic Screens
Available in a variety of standard dimensions and finishes, with rounded soft corners, and customization available. EZ-clamp installation doesn’t require any drilling, making it easy to reconfigure screens as many times as you want without leaving any marks.
SLYDE
•Slyde Drawer
Perfect for tablets and laptops, or as a simple pencil drawer. Slyde Drawer comes with a variety of different charging options (plug, USB 3.0 or both) and 2 sizes. Slyde Drawer’s slim minimalist design make it a great addition to any desk. Laptop security is a priority for most organizations and Slyde Drawer serves as a perfect laptop storage and charging solution. A great place to keep technology safe and secure and off the desktop to maximize the effectiveness of cleaning each day.
sLYDE
•TherMobile
TherMobile, a non-porous mobile board that serves as a protective shield during the health screening process, is a first line of defense against COVID-19 at the office. TherMobile's small cut-out window allows you to take the temperature of your employees from a safe distance. It is an easily cleanable safety shield.
•Versa
New ways of working demand new storage. Versa is a 10” wide personal storage and charging locker for the modern workspace. Versa was designed as a personal storage drawer that mounts under the desk, so that you can use it in both standing and sitting positions. It also serves as a charge drawer to unclutter your desktop. Optional ventilation fan allows you to dock your laptop inside the Versa to free up to 30% more desktop space.
SLYDE
Services
We offer a full service approach to get you back to the office. With interactive technology our design experts are ready to assist you now, even if you are working remotely. We can transform your space in real time and collaborate from a distance using CET Designer and Bluescape. Our Commercial Services team have the skills and product knowledge to make reconfiguring your furniture to fit the new normal quick and easy.
Explore below to see our services
SPACE ANALYSIS
CHANGE MANAGEMENT
COMMERCIAL SERVICES
STORAGE
CLEANING
DESIGN
SPACE ANALYSIS
STORAGE
COMMERCIAL SERVICES
CHANGE MANAGEMENT
DESIGN
CLEANING
Our designers will evaluate your floorplan and make recommendations for safe physical distancing.
Our team of experts can assist you with a strategy and communication plan to help manage the vast amount of change that will be experienced upon returning to the new workplace.
Short Term Analysis: Assess products and layout of existing workstations, offices, meeting rooms, etc. for quick changes that can make an impact on day 1 of your employees’ return.
Long Term Strategy: Our designers can take a deep dive into the future needs of your organization and help you make changes that will serve your staff and support your culture for years to come.
Our Commercial Services team is equipped to quickly and professionally reconfigure furniture, remove excess furniture, or add furniture enhancements to get your office ready for your staff’s return.
Office Images’ on site warehouse team is ready to store any excess furniture you may need to manage.
Office Images is partnering with SOLID to meet all of your facility needs for a return to the workplace. With 25+ years of disinfecting experience and the expertise to provide proper care for all surfaces, SOLID can restore spaces and restore confidence.
Assessment Services
A discussion about your:
• Exposure Levels
• Methodology
• Reoccupation Plan
• State of Occupancy
• Future State of Occupancy
• Cleaning & Disinfecting Regimen
Specialized Cleaning
The CDC recommends deep
cleaning before disinfecting. Deep cleaning and disinfecting are two different procedures that should be used together to remove and kill germs.
Disinfecting Services
Disinfection Methods:
•Hand Spray and Wipe
•Electric Sprayers
•Electrostatic Sprayers
•UV-C
A clean and disinfected reoccupation
OI + SOLID
Testing and Certification
SOLID can ensure a job done right:
• Indoor Air Quality Certification
• ATP / UV-C Testing
Restoration Services
SOLID considers the hard and soft surfaces throughout
your facilities that would benefit from restorative
cleanings, repair and maintenance while
buildings are unoccupied.
Reoccupation Messaging
SOLID can provide messaging and signage for entries and high-traffic areas to communicate that the building’s interior is being frequently cleaned and disinfected. This messaging will reassure your employees that proactive steps are being taken in their workplace.
SERVICES
OI + SOLID
RECOMMENDATIONS
PRODUCTS
SOLUTIONS
DESIGN CONSIDERATIONS
DESIGN FOR CLEANABILITY
SERVICES
OI + SOLID
RECOMMENDATIONS
PRODUCTS
SOLUTIONS
DESIGN CONSIDERATIONS
DESIGN FOR CLEANABILITY
SERVICES
OI + SOLID
RECOMMENDATIONS
PRODUCTS
SOLUTIONS
DESIGN CONSIDERATIONS
DESIGN FOR CLEANABILITY
SERVICES
OI + SOLID
RECOMMENDATIONS
PRODUCTS
SOLUTIONS
DESIGN CONSIDERATIONS
DESIGN FOR CLEANABILITY
SERVICES
OI + SOLID
RECOMMENDATIONS
PRODUCTS
SOLUTIONS
DESIGN CONSIDERATIONS
DESIGN FOR CLEANABILITY
SERVICES
OI + SOLID
RECOMMENDATIONS
PRODUCTS
SOLUTIONS
DESIGN CONSIDERATIONS
DESIGN FOR CLEANABILITY
SERVICES
OI + SOLID
RECOMMENDATIONS
PRODUCTS
SOLUTIONS
DESIGN CONSIDERATIONS
DESIGN FOR CLEANABILITY
SERVICES
OI + SOLID
EXAMPLE
