Freespace All

The Freespace App. can provide your teams a solution to book clean & socially distanced workspaces for their day directly from their home. Schedule all your spaces in one simple booking tool.

Freespace has a suite of return to the workspace tools designed to provide organizations with a total solution. Allowing you to reopen your office with confidence and helping your team feel safe when returning. Providing staff with a safe and compliant workspace is a key objective for all organizations post Covid-19. The key to success is providing staff with the necessary information and assurances that their workplace is safe to use, cleaned and sanitized and that risks of virus transmission have been minimized. It can also let you understand and predict future usage of your workspace.

ONE SIMPLE BOOKING TOOL

BRINGING YOUR TEAM BACK TOGETHER

EMPLOYEE CENTRIC WORKSPACE SCHEDULING

Meeting Rooms Desks Collaboration Spaces Lockers Conference Rooms .......and any other space you need

How Does it work

Desks are labeled using color coded QR SPOT Tags and are allocated the day before to ensure the right number of socially distanced spaces are cleaned and available Team members use the Return to Workspace App to reserve a socially distanced desk or room at their preferred location ahead of the date of travel The team member is provided a numbered desk and location making it easy for them to locate their space ahead of travel Upon arrival the team member can check-in by using their phone to scan the QR code The system accepts the check-in reservation, shows the usage of the location and confirms the area has been cleaned ahead of time

Benefits

Employee Peace of mind they have reserved a clean and socially distanced workspace for the day Connect and coordinate with colleagues or teams for collaboration Set preferences for individual or team workspace locations SPOT tag provides real time information on usage and cleanliness Receive automatic reminders and notifications for bookings, workspace allocation and changes int the office

Employer Automatic allocation of workspace based on social distancing and cleaning Flexible and configurable to suit split team groups or shared workspace Re-assign people dynamically for capacity planning or in event of contaminated workspaces User friendly system to remind team members Reporting of workspace usage and team member attendance

Information Display

Freespace digital signage allows for information displays in your common areas, outside of meeting rooms and lobby areas. Additonally, it is included in the Return to Workspace App helping employees navigate wherever and whenever.

Assists staff and visitors of wayfinding for cleaned and socially distance color coded workspaces available for use Live update of available workspace flows with indications of permitted vs. current number of users Communicates workspace policies or company messages

SPOT Tags

Workspaces are labelled using the unique system of numberd and colored coded QR SPOT tags Color codes can be used for different days of the week or alternate weeks in accordance with company space requirements, return to work and accomodation strategy Codes interact with the Cleanreader and updated on the digital display and app when released

Occupancy Sensors

Sensors placed in common areas, meeting rooms, washrooms and under desks trigger alerts after workspaces are used Team members can go directly to their workspace upon arrival Once a workspace is occupied it is removed from the system that day providing real time information in relation to desk availability by area and floor Sensor alerts can be used to trigger cleaning requests either before the workspace is next used for desks, meeting rooms, phone booths, common or shared areas or in accordance with local cleaning policies Cleaned workspaces are released as available for bookings and displayed on digital signage Allows for reporting on dynamic user demand and capacity and usage

SPOT Tags & Occupancy Sensors

Color coded and numbered tags with a unique QR code are applied to the workspace to allow for easy identification Occupancy sensors provide a live update of available workspace flows with indications of permitted vs. current number of users

Easy to use identification system to operate social distancing and identification of cleaned workspace locations, in real time.

Clean Reader

Cleanreader ‘Back Office’ dashboard provides visibility in real time and ensures all used workspaces are scheduled for cleaning ahead of the next booking and use Cleaning team receives a list of workspaces to clean via their handheld Cleanreader Cleanreader scans the QR SPOT Tag in each workspace before and after cleaning when all cleaning tasks are completed Provides cleaning and control measures to minimize risks of transmission The workspace is recorded as clean and released for use for the next occupant, with an audit trail of time and dates of inspection and cleaning in order to evidence safety and statutory compliance

Pre-configured, rugged handheld-device ready to use out of the box to ensure workspaces have been cleaned and sanitized after each use.

Reporting CaPabilities

Full workspace reporting and analytics dashboard (usage by day, floor, department, category or more) ‘Dynamic’ view of demand enables workspace capacity planning and balancing Manage team attendance in line with demand and availability of space Rules based – staff groups, team rotations and rostering, workspace allocations, push alerts and notifications Digital user acceptance of workplace policies Track ‘n’ Trace compliance based on actual attendance by location/day To evidence legal and safety compliance Study impact on social cohesion, creativity, collaboration and productivity performance

SIMPLE as 1 - 2 - 3

Book your workspace with the Freespace App

Go to your clean socially distanced workspace

When you leave your workspace, it is cleaned for the next team member

The PeopleSpace teams have developed strategies to help transform your work areas to help your team members come back to the workspace safely and confidently. Our resources will help you with employee well-being, culture preservation, and floorplate transformation during these changing times.

Team of Experts

Orange COunty 949.724.9444 Los Angeles 310.726.9067 Bay Area 408.213.1790

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Seattle 206.435.7700 Portland 503.205.2200 Spokane 509.655.5902