Discover How to Handle Requests and Remain Compliant in a Few Simple Steps
Securely Manage Employees’ Personal Data, with UKG Pro
In only 6 steps!
Try it Out
Concern over how personal data is stored and exchanged is growing rapidly, especially in the workplace. Luckily, Jeri and her HR team at USG Corporation are confident they have a solution that can appropriately handle their employees’ personal data and give them the sense of security they need. With UKG Pro’s Privacy Manager tool, Jeri and her team can easily submit, approve, and track data erasure and portability requests from one, convenient location. This enables the organization to maintain employees’ trust by safeguarding their private information, while ensuring a compliant and ethical approach to data protection. Select one of the following to try it out.
Submitting A Request in 6 Steps
Approving A Request in 4 Steps
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To begin the process of submitting an employee’s request for data erasure, Jeri logs into UKG Pro and navigates to the Privacy Manager dashboard. From here, she can easily manage all employee requests. Jeri simply clicks on the "New request" button to get started.
Click "NEW REQUEST"
Privacy Manager - Submitting A Request
Steps:
1
2
3
4
5
6
Jeri is presented with step one of the process, where she can search for the former employee who asked to have their data erased from the system. Advanced search capabilities enable users to search for employees by name, employee number, alias, email, or date of birth. She enters his first and last name and selects "Next."
Click "LAST name"
Click "Next"
Click "first name"
All employees matching her search criteria appear in the list. Jeri selects the correct person and clicks “Next.”
Click the highlighted employee
After selecting the appropriate person, Jeri is then asked to review and confirm the employee’s information, including their name, employee number, termination date, and more.
Click "show more"
Click "next"
Jeri then fills out the request form with the appropriate information, including which policy the request is related to, what type of request it is, and the date the request was received. Then, she can select the proper approvers to ensure the request is completed accurately.
Before submitting the request, Jeri reviews the disclosure, which contains important information regarding her organization handling the request accurately and with integrity, remaining in compliance and keeping the employee in mind. She then selects “Agree.”
Click The Arrow to scroll Down
Click "Agree"
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Discover How to Approve a Request
Thank you for exploring Privacy Manager within UKG Pro and how to submit a request. For more information, select one of the following:
© Ultimate Kronos Group, Inc. 2021. All rights reserved.
To begin the process of approving an employee’s request for data erasure, Carl logs into UKG Pro and navigates to the Privacy Manager dashboard. From there, he can see all existing requests and easily locate the one pending his approval.
click Simon Randall'S request
Privacy Manager - Approving A Request
Try It Out
After Jeri submits the request for the former employee’s data erasure, Carl Douglas receives a notification to review the request. By using Privacy Manager within UKG Pro, he can easily find and approve the request from one, convenient location.
Carl is presented with the Disclosure Agreement page, which helps to make sure the request is handled responsibly, and compliance is maintained. He reviews it, selects “Agree,” and clicks "Next."
click Arrow to Scroll Down
click checkbox
click "Next"
Carl reviews the employee information to validate Simon’s employment history and ensure eligibility with company policy, as well as with current legislation.
click "SHow More"
After reviewing all the information, Carl’s final step is to approve the request. Once this is done, the request is passed on to the second approver, to guarantee that the data has been handled properly.
click "Approve"
click Text Box to Type "Approve"
Discover How to Submit a Request
Thank you for exploring the Privacy Manager within UKG Pro experience. For more information, select one of the following:
© ULTIMATE KRONOS Group, Inc. 2021. All rights reserved.